# HR processes – Personaloptimierer

> Onboarding, leave, time tracking, rosters: digitising the routine.

- [Employee Onboarding Checklist: Before Day One to Day 90](https://personaloptimierer.de/en/hr-processes/employee-onboarding-checklist/): An employee onboarding checklist sorts tasks by date: before the start (contract, equipment, accounts, right-to-work checks), on day one (written terms, safety induction, welcome), in week one (role plan, remaining paperwork such as US Form I-9 Section 2) and through the first 90 days (check-ins and a probation decision). Legal deadlines belong in the list, not in someone's memory.
- [HR Process Automation: What to Automate First, and Why](https://personaloptimierer.de/en/hr-processes/hr-process-automation/): HR process automation works best on tasks that happen often, follow fixed rules and need little judgement: leave requests, onboarding tasks, employment letters, expense claims. Map and simplify the process before choosing a tool. Limits come from signature rules in some countries, GDPR restrictions on fully automated decisions and, in Germany, the works council's right to co-determine.
- [How to Make a Staff Rota: Rules, Cover, Spreadsheet or App](https://personaloptimierer.de/en/hr-processes/how-to-make-a-staff-rota/): To make a staff rota, work out cover needed per hour, collect availability and requests, choose a repeating shift pattern, fill it in, check it against working time rules and publish it early. In the UK that means 11 hours' rest between shifts, a 20-minute break for shifts over six hours and a weekly rest day.
- [Digital Employee Records: Structure, Retention, Access](https://personaloptimierer.de/en/hr-processes/digital-employee-records/): Digital employee records replace the paper personnel file with a structured, access-controlled store inside your HR system. Keep only what the employment relationship needs, give every document type a retention period based on the law that requires it, and limit access by role. Periods run from one year for some US hiring records to eight years for German payroll vouchers.

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